When there are several safety representatives in one workplace, the senior safety representative must coordinate the activities and represent the safety representatives. For instance, the senior safety representative must raise issues that concern more than one safety area and the senior safety representative operates everywhere in workplace. The senior safety representative is able to stop work and submit a request under the Swedish Work Environment Act, Chapter 6, Section 6a.
Read about the safety representatives at the ITM school.
The safety representative is the employee's representative regarding occupational health and safety issues. According to the Swedish Work Environment Act, the employer and the employees must collaborate with regard to the working environment. Even though the employer holds the ultimate responsibility for the work environment, employees and their representatives are explicitly required to participate in the organised occupational health and safety work.
See the ITM school's safety representatives
The ITM school's payroll administrator is Kerstin Wångdahl. Payroll administrators can help you with employer's certificate, and with issues regarding your salary. When necessary, you can directly contact Kerstin or the Human Resources team.
KTH applies an individual salary policy which means that salaries are to be individual and differentiated. The salary is based on the demands of a position and the employees ability to meet these demands. The salary increases with responsibility, level of difficulty, and skills, and the employee's performance and capability.
Read more about it in
KTH's salary policy and the
ITM school's salary policy.
In conjunction with a development dialogue or during an individual salary discussion, KTH's salary policy and the principles for determining the salaries are presented. During the discussion, the link between the employees' work performance, personal development and salary is clarified, so that they learn how they can affect their pay.
From 2014 all members of the SACO union have salary revision conversations with their managers.
Salaries at KTH are regulated through central agreements. These central agreements state, for instance, that there must be an annual salary review.
Read more about salary reviews
Save holiday days
If you have the form semester you are entitled to save holiday days each year, but you must take out at least 20 days/year. If you want to save holiday days, you must apply to do so in the self-reporting system before 15 May. You are always entitled to take out your saved holiday days. If your plans change it is good to have saved holiday days, but you cannot save more than 35 days in total.
You provide notification of your own absence via the self-reporting system. This includes, for instance, reporting illness, leave of absence, and holidays (if you have access to the form method). You login using your KTH ID.
You can also use the self-reporting system to change your address, see your payslips, add information about close relatives, see your job assignments, see who is your payroll administrator, see how many holiday days you have left that year, and how many you have saved from before. You can also access your tax information there.
When you report your absence, your case will first be reviewed by someone in the Human Resources team, Then, it will be sent to your immediate manager who will verify your absence. If you have any questions regarding the self-reporting system, please contact the
Human Resources Team.
If you become ill, you must notify your immediate manager on the first day you are ill. If you are sick for longer than 7 calendar days, you must prove you are sick by sending a doctor's certificate to your contact person at the school. If you are sick for longer than 14 calendar days, you must send the original doctor's certificate to Försäkringskassan and a copy to Kerstin Wångdahl at Payroll, who will later register the illness to Försäkringskassan. Do not forget to notify your absence due to illness in the self-reporting system.
The first working day you are absent due to illness is a qualifying day. However, if you are entitled to more than 20 days of paid holiday days per calendar year, you can request to be compensated with holiday pay for one of the qualifying days.
Read more about absenteeism due to illness
In accordance with laws, such as, the Public Employment Act, the Higher Education Act, the General Salary and Benefits Agreement (ALFA), all public employees must inform their employers of any side activities.
If you have a side activity to report, fill out the form "Redovisning av bisysslor" which is attached below. Thereafter, submit it to the Human Resources team.
Read more about side activities
You will receive a spending allowance to cover increased living costs during your business trip. However, if you do not pay for your own meal your spending allowance will be reduced.
Spending allowances are not paid when employees are in their usual place of activity. Any location within 50 km from the employee's on-duty residence is considered a usual place of activity. See instruction in the
Swedish Income Tax Act (IL).
Read more about spending allowances
Systematic Environmental Management
KTH is environmentally certified in accordance with the international environmental management standard ISO 14001. The environmental management system covers all of KTH.
To regulate how we work and to ensure that we comply with laws and standards that we are subject to, we have established documented routines. The routines are upheld at both central and at local level, and regulate how we deal with, e.g. chemicals, as well as determine how we govern the environmental management system. To improve our environmental work and decrease our effects on the environment, environmental objectives with a corresponding action plan have been established; both general goals for the entire KTH, and specific ones for the schools and the administration.
An environmental management system, created in accordance with ISO 14001, is based on a cyclical method which consists of the phases: plan, implement, follow-up, improve. The driving force of an environmental management system is continual improvement. The utility and purpose of an environmental management system is to conduct systematic environmental management which decreases the effects on the environment, orders the environmental work, and creates a clear division of labour.
Read more about KTH's systematic environmental management and the
ITM schools environmental management.
Systematic Work Environment Management
According to the Swedish Work Environment Act and the Swedish Work Environment Authority's Provisions (AFS 2001:1), the employer is responsible for carrying out systematic work environment management.
Systematic work environment management centres around highlighting and considering all of the working conditions that can affect the employees' and the students' health and safety. This means that the employer is responsible for examining, carrying out, and following-up activities in a way that prevents both ill-health and occupational accidents, and creates a satisfying work environment.
At KTH we work systematically with our work environment in a number of ways, for instance by producing annual work environment plans, holding development dialogues and workplace meetings, conducting employee surveys and safety inspection tours, handling occupational injuries, incidents and so forth.
Read more about the systematic occupational health and safety management at KTH.